Instruction for ORAL Presentations

PSE 2021+ is organized as a hybrid event. Participants can choose to attend the symposium either in-person or virtually. To account for different participation styles, each paper can be presented in the following ways:
Participation styles of the presenter Location & Time Materials
IN-PERSON On-site oral presentation at the scheduled time Both (O1) and (O2)
VIRTUAL Online oral presentation at the scheduled time by Zoom Both (O1) and (O2)
(O1) Pre-recorded videos

To maximize the exposure of your paper, ALL oral presenters MUST upload a pre-recorded presentation video that will be available at all times during the symposium. Pre-recorded videos are also used as a backup if you lose your connection or have other technical difficulties during your presentation. The allocated time and technical requirements for a pre-recorded video is as follows.

  • Length of video: 15–20 minutes
  • Video file format: MP4
  • File size limit: 100MB
  • Resolution: 1920×1080 (FHD) or 1280×720 (HD), aspect ratio: 16:9 or 4:3
  • Includes the title of the paper, the authors, and a mention to PSE2021+
  • After you have prepared the MP4 video file, login to EasyChair with your ID and Password, and upload the file.

    Deadline for pre-recorded presentation videos submission: 1 June 2022

    How to UPLOAD your video...

    1. Click the button "Pre-recorded video submission (EasyChair)" to login EasyChair.
    2. Select "PSE 2021" and role "Author", if more than one conference or role is displayed.
    3. Click a "View" button (magnifying glass icon) on the list of your submission(s).
    4. You can find links to update or upload at the top right of the page.
      • Update information
      • Update authors
      • Add file (⟸ UPLOAD your video
      • Withdraw

    (O2) Oral presentations

    We plan for all oral presentations to be given live (at the scheduled time). Presenters can choose on-site style or online style for their presentations. Note: In addition, presenters are requested to submit a pre-recorded video (as detailed above). The allocated time for oral presentations is 20 minutes including Q&A.

    On-site presenters need to use their own laptops for presenting. The laptop needs to be equipped with an HDMI (Type-A) connector. If your laptop has a different type of connector, you are requested to bring an appropriate adapter. Just in case your own laptop cannot be connected properly, we recommend you bring your presentation material in PDF format on a USB stick. Please make sure the USB stick is virus-free. Presenters are kindly requested to be present in the meeting room at least 15 minutes prior to the start of the session and to make their presence known to the session chair.

    Online presenters can give their presentations via Zoom. Presenters should check-in to the presentation room (Zoom) 15 minutes before the session starts, confirm their attendance, and check the network connection. Screen sharing on Zoom is used for oral presentations. The Zoom link for the presentation will be shown on PSE2021+ website. Pre-recorded video will be used as a backup in case of network connection problems.

    Note: All oral presentations, including plenary and keynote presentations, will be recorded and open to all participants for two weeks after the symposium.

    Instruction for POSTER Presentations

    PSE 2021+ is organized as a hybrid event. Participants can choose to attend the symposium either in-person or virtually. To account for different participation styles, each paper can be presented in the following ways:
    Option # Mandatory Location Time Materials
    P1 Yes On-line (Box) All times during the symposium
  • A PDF file of a poster
  • Pre-recorded video
  • P2 At least either one of #P2 and #P3 is mandatory Kyoto Scheduled time (14:00-15:30 JST) A printed poster
    P3 On-line (oVice) Scheduled time (22:30-23:30 JST) or (6:00-7:00 JST)
  • A PDF file of a poster
  • Anything you want share
  • (P1) PDF file & Pre-recorded videos

    To maximize the exposure of your work, ALL poster presenters MUST upload a PDF file of the poster and a pre-recorded presentation video that will be available at all times during the symposium. The technical requirements for the pre-recorded video and the PDF file of a poster are as follows.

  • Length of video: 5–10 minutes
  • Video file format: MP4
  • File size limit: 100MB
  • Resolution: 1920×1080 (FHD) or 1280×720 (HD), aspect ratio: 16:9 or 4:3
  • Includes the title of the paper, the authors, and a mention of PSE2021+
  • Maximum poster size: A0: 84.1 cm in width and 118.9 cm in height.
  • After you have prepared the MP4 video and the poster files, login to EasyChair with your ID and Password to upload them.

    Deadline for PDF & pre-recorded presentation videos submission: 1 June 2022

    How to UPLOAD your video & poster...

    1. Click the button "Pre-recorded video submission (EasyChair)" to login EasyChair.
    2. Select "PSE 2021" and role "Author", if more than one conference or role is displayed.
    3. Click a "View" button (magnifying glass icon) on the list of your submission(s).
    4. You can find links to update or upload at the top right of the page.
      • Update information
      • Update authors
      • Add file (⟸ UPLOAD your video & Poster)
      • Withdraw

    (P2) On-site Poster Presentations

    If you wish to present your poster on-site at the scheduled time, bring your printed poster. The maximum size of the poster is “A0” size, which is 84.1 cm in width and 118.9 cm in height. Presenters should be near their posters for the duration of the respective poster sessions to present their work and answer the symposium participant's questions.

    (P3) On-line Poster Presentations
    If you wish to present your poster online at the scheduled time, access to a link provided later. A system of the oVice (https://ovice.in/) will be used. Further detailed instruction will be delivered later.

    Instruction for remote participants of oral live sessions

    1. How to join oral live sessions virtually
    All registered participants will be able to access the Zoom webinar during the symposium. To access Zoom Webinar, a password and links are required to log in. The password and links will be provided to all registered participants of PSE 2021+ through the e-mail from Zoom one week before the symposium.

    2. How to ask questions during live oral session
    The session chair will mute your microphone during the entire session. During the presentations, all participants will be muted but can submit questions through the Q&A window of the Zoom webinar. Questions submitted in that form will be asked by the session chair following a FIFO policy. After all questions placed in Q&A windows have been answered, remote participants can ask the presenter a question through the microphone by raising his/her hand. The session chair will indicate your turn and unmute you.

    3. How to ask questions when you miss the oral live session
    When you miss the oral live session, you can watch the pre-recorded video of the presentation by clicking URL under the title of the presentation in the online program. The pre-recorded videos are available during whole period of the symposium. If you have a question to the presenter, open the Q&A file near the title of the presentation in the online program and leave a question in it.

    PDF version of above instruction

    Instruction to remote participants
    (.....pdf)
    To be uploaded soon.

    Zoom Connecting Test for Oral Speakers & Chairs (not mandatory)

    Sun., 19 June 2022, 18:30–19:30 (JST/UTC+9) (not mandatory)

    The Zoom connecting test for oral speakers and chairs of PSE 2021+ has been scheduled for 19 June, 2022, between 18:30 and 19:30 (JST/UTC+9). If you wish to test your connection to Zoom webinar, our symposium assistants will be happy to help you. The zoom connecting test is not mandatory for all speakers and chairs of PSE 2021+.

    To access Zoom webinar as a speaker or a chair, a password is required to log in. The password will be provided to all speakers and chairs of PSE 2021+ through the email from Zoom one week before the symposium. The passwords and links are different from those for general participants of PSE 2021+.

    If you are a speaker, change your Zoom name to Paper ID # in the program with your own name at the end (i.e.: Paper ID #, Name) after you login into Zoom webinar. If you are a chair, change your Zoom name to Chair with your own name at the end (i.e.: Chair, Name). The symposium staffs will ask you to share your screen via Zoom webinar on a first-come, first-served basis.